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Privacy Policy

Effective Date: 12th June 2025
Staffzilla LTD

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Head Office Address:

Chestnut House

Chestnut Field

Rugby

Warwickshire

CV21 2PD

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Contact Number: 01788 438080

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Registered Address:

Hames Partnership Ltd

Stables End Court, Main Street,

Market Bosworth,

Nuneaton,

Warwickshire

CV13 0JN

 

Company Registration Number: 13393625

Registered in England and Wales

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VAT number: 383890258

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1. Who We Are

Staffzilla Limited ("we", "our", "us") is a recruitment agency based in the UK, specialising in connecting candidates and employers across sectors including logistics, care, hospitality, warehouse, and sales. We are committed to protecting your privacy and handling your data in a secure and transparent way.

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2. What Information We Collect

We may collect and process the following personal data:

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  • Full name and contact details (email, phone, address)

  • CVs, cover letters, work history, and education

  • Right to work documentation (passport, visa, etc.)

  • National Insurance number and bank details (for payroll, if applicable)

  • Employment preferences and availability

  • Feedback from employers and referees

  • Website usage data (IP address, browser type, etc.)

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3. How We Use Your Information

We process your data for the following purposes:

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  • Matching you with suitable job opportunities

  • Communicating with you about roles, interviews, and applications

  • Complying with legal and regulatory requirements

  • Sending you relevant job alerts or updates (if you’ve opted in)

  • Managing payroll and contracts for temporary assignments

  • Improving our website and recruitment services

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4. Legal Basis for Processing

We rely on the following legal bases:

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  • Your consent (where required)

  • Performance of a contract (e.g., employment contract or job placement)

  • Legal obligation (e.g., right to work checks)

  • Our legitimate interests (e.g., business operations, improving services)

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5. Who We Share Your Data With

We may share your data with:

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  • Potential employers and clients (with your knowledge)

  • Payroll and HR service providers

  • Government agencies (where legally required)

  • IT and database providers supporting our services

  • Professional advisors (accountants, legal consultants, etc.)

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We do not sell your data or share it for marketing purposes without your consent.

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6. How Long We Keep Your Data

We retain your data only for as long as necessary. Typically:

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  • CVs and applications: up to 2 years from last contact

  • Payroll data: 6 years (for HMRC compliance)

  • Right to work: 2 years after employment ends

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You can request removal of your data at any time (see Section 9).

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7. Your Rights

Under UK data protection laws, you have the right to:

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  • Access your data

  • Correct inaccurate data

  • Request data deletion

  • Restrict or object to processing

  • Withdraw consent (where given)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

 

To exercise any of these rights, please contact us at:


recruitment@staffzilla.co.uk

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8. Cookies and Website Tracking

We use cookies to enhance your experience on our website, understand usage, and offer relevant content. You can manage your cookie preferences in your browser settings.

For more information, see our Cookie Policy

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9. How to Contact Us

Staffzilla LTD
Chestnut House

Chestnut Field

Rugby

Warwickshire

CV21 2PD
Email: recruitment@staffzilla.co.uk
Phone: 01788 438080
Company Number: 13393625

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10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

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